Description

The Opportunity:

The Office of Multnomah County Emergency Management (MCEM) is seeking a Senior Emergency Management Analyst - Training and Exercise to join the team. In this role, you will apply your project management and training programming experience to develop, manage, and implement the MCEM Training and Exercise program to increase disaster resilience and response readiness across the County in preparation for potential emergency situations. In collaboration with team members, you will co-pilot emergency response exercises to test plans for real-world implementation and follow up with After Action Reports, Improvement Plans, and training programs for staff and community partners. 

The Senior Emergency Management Analyst for Training and Exercise will have opportunities to showcase excellent interpersonal and communication skills, project management, strong technical writing and outstanding grant management skills. You will work in a flexible environment, be part of a small and professionally-diverse team, and collaborate with all programming within MCEM as well as local, regional, and state partners. MCEM has a commitment to equitably serving communities in a human-services oriented jurisdiction.

Primary responsibilities will include:

Training and Exercise Program Management

• Lead the overall administration of the Emergency Management training program, including after-action reports and improvement plans;
• Provide technical expertise in areas such as evaluating the effectiveness of emergency management policies, practices, programs, and functions and make revisions to achieve desired outcomes;
• Represent MCEM on various county, state, and regional boards, committees, and community advisory groups;
• Lead planning and program development for internal and external emergency management partner training. 

Project and Grant Management Activities 

• Leading and managing the development and maintenance of complex plans that meet federal, state and local requirements, such as Federal Emergency Management Agency (FEMA) requirements and the Code of Federal Regulations.
• Prepare and apply for FEMA grants and apply for external funding opportunities.

Emergency Operations and Response

• Facilitate, coordinate, and/or participate in county, state, and federal emergency response and recovery activities;
• Lead communication and engagement with the general public and outside emergency officials and partners;
• Open and provide support of the Emergency Operations Center.

Requirements

To Qualify

The successful candidate will demonstrate the following competencies:

• Equity Driven - You are familiar with using an equity or racial justice lens in decision making processes and knowledgeable about the principles and practices of collaborative decision-making. You have the ability to engage in conversations about race, social justice, economic mobility and/or other intersectional experiences that play a critical role in engaging a diverse community.
• People-Focused - You are committed to public service. You’re able to establish and maintain cooperative working relationships with people from diverse backgrounds. Demonstrated skill in collaborating with staff, community stakeholders to advance the program’s agenda.
• Advanced written communication, including preparing clear, concise, and comprehensive reports, studies and plans that translate complex data-driven concepts and hazard risk messaging to a wide range of stakeholders.
• Demonstrate active listening to understand stakeholder needs and the ability to design human centered processes and procedures.
• Experience with technology programs, including but not limited to: Google Suite, Microsoft Suite, and other professional applications.

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. 

Minimum Qualifications/Transferable Skills*:

• Bachelor’s degree or equivalent
• Three (3) years of experience
• A valid driver’s license
• Special Knowledge, Skills, Abilities (KSA):
  • Advanced knowledge and understanding of natural and human caused hazards and how those hazards affect both rural and urban environments.
  • Advanced knowledge and proficiency in principles and practices of Emergency Management and knowledge areas including, but not limited to: National Incident Management System (NIMS) and Incident Command System (ICS), National Response Framework (NRF), Hazard Mitigation, and others
  • Expert knowledge and ability to design, lead, and manage complex, multi-disciplinary, table top and functional exercises that span across disciplines and jurisdictions; this includes developing timelines and milestones, recruiting and ensuring the participation and input from pivotal response and recovery partners
  • Advanced skill and ability in writing, including preparing clear, concise, and comprehensive: After Action Reports and Improvement Plans utilizing the HSEEP format and input from diverse stakeholders
  • Advanced level experience engaging communities in culturally responsive ways, including those with access and functional needs, diverse racial and ethnic communities, and other underserved and underrepresented communities; experience must include inclusive decision making processes for plans and programs aimed at reducing risk and disparate impact to those communities  
  • Working knowledge and understanding of Law Enforcement, Fire, EMS, Public Works, Public Health, and Human Services capabilities and procedures as they relate to emergency and disaster response
  • Advanced understanding and ability to operate technology programs, like: Office Suite (specifically Word), WebEOC, Google Drive, OpsCenter, Everbridge (or other notification systems) and other technology related to the emergency management professions
  • HSEEP qualifications
    • By date of hire:
      • IS-120.a An Introduction to Exercises
      • K/L/G/E-146 Homeland Security Exercise Evaluation Program
    • Apply for the MEPP certification within 1 year of hire
    • Complete within 2 years from that time:
      • E-132 Foundations, Program Management, Design and Development
      • E-133 Conduct, Exercise Evaluation and Improvement Planning
  • Passage of Federal Emergency Management Association /Emergency Management Institute FEMA/EMI Professional Development Series Certifications within 12 months of hire:
    • IS-230.d Fundamentals of Emergency Management
    • IS-235.b Emergency Planning
    • IS-240.b Leadership and Influence
    • IS-241.b Decision Making and Problem Solving
    • IS-242.b Effective Communication
    • IS-244.b Developing and Managing Volunteers
    • IS 200 ICS for Single Resources and Initial Action Incidents
    • IS 100 Introduction to Incident Command System
    • IS 700 National Incident Management System, NIMS An Introduction
    • IS 800 National Response Framework
  • Position is designated as an Essential Employee and must be available to provide operational support during emergency/disaster situations/closures
  • Serve as 24/7 Duty Officer on a rotating basis with other MCEM staff (during business hours and nights and weekends during on-call period)
  • Serve in the County Emergency Operations Center during activations
  • Approved CJIS Records check and fingerprint screening

Preferred Qualifications/Transferable Skills*: 

You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Experience with grant writing and grant management or additional experience in managing long-term projects and detailed technical writing
• Experience in responding to emergency events and/or participation in emergency exercises.
• Project Management Certification (PMP) or other project management certification
• Certification of Emergency Management (CEM) or equivalent state-level certification
• Experience engaging communities in culturally appropriate ways, including those with access and functional needs, diverse racial and ethnic communities, and other underserved and underrepresented communities

*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

Screening and Evaluation 

The Application Packet: Your completed application must include the following items:

• A completed online application. at https://multco.wd1.myworkdayjobs.com/en-US/Multco_Jobs/job/Emergency-Management-Analyst-Senior--Training-and-Exercise-_R-19163
• A resume that contains your relevant experience and education. Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, a brief summary of your responsibilities, and if applicable the number of employees under your supervision.
• A cover letter that expands on your resume and addresses
  • why you are interested in this position and;
  • demonstrates how your experience and skill set aligns with the minimum and preferred qualifications listed.

Note: The application,  resume and cover letter should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough, addressing how you meet the minimum and any preferred qualification listed, as these materials may be scored and determine if you move forward in the process.

The Selection Process:

For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications: We may do an additional preferred review, phone screen, and/or send out additional supplemental questions to identify those highest qualified.
• Consideration of top candidates: We will consider qualified candidates in order of rank and score from the list of eligible candidates. This may include panel interview(s), a hiring interview, and/or additional testing to determine the best candidates for a position.
• Background check and reference checks: All finalists must pass background and reference checks. 

Additional Details 

This recruitment may be used to fill full-time, part-time, temporary, limited duration and on-call positions.

Type of Position: This hourly, union-represented position is eligible for overtime. May require irregular work hours, work at locations other than the primary work location.

Schedule: Monday - Friday; There may be some flexibility with scheduling, and daily start and end times. 

Hybrid Telework: This position is designated as “hybrid telework,” meaning you will be working both remotely (from home) and in person at an onsite location. The designation of Hybrid Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. The onsite work location for this position is Multnomah Building, 501 SE Hawthorne Blvd, Portland, OR 97214.

Multnomah County offers an exceptional benefits package, including employer-funded retirement savings; health and dental insurance at very low cost to full-time employees and their dependents; paid parental leave; wellness programs; a focus on work-life balance; and much more. Find more details on our benefits website.

Equal Pay Law: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

Serving the Public, Even During Disasters: Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.  

In accordance with Oregon Law, Multnomah County is not collecting school attendance dates in the initial application process; please do not include these dates in your resume, cover letter and other application materials.

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

Recruiter: Jessi Rhodes 

Email: jessi.rhodes@multco.us 

Phone: +1 (971) 865-0407 

Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.